Curtis Johnstone Curtis Johnstone's Personal Blog

July 6, 2011

10 Tips to help you Clean Out Your Inbox

A really good article on improving the productivity of your email experience:

10 Tips to help you Clean Out Your Inbox

This post was written by Marsha Egan
Posted Under: Email Best Practices,Email Productivity Tips and Solutions,Productivity,Tips

To inaugurate “Clean Out Your Inbox Week” January 28 – February 1, we offer these 10 tips to help you get to “zero” by the end of this week!
1. Create e-folders to hold action items – avoid using your inbox as a “to do” list
2. Rename received e-mails so that you can search them more effectively
3. Return e-mail requests with phone calls
4. Avoid the tendency to “work” newly received e-mails if they are less important than your current project
5. Open your e-mail with the intention of sorting your new items, rather than “knocking the easy ones off”
6. Sort your e-mail in order from top to bottom or bottom to top – avoid scrolling
7. Copy only the people who REALLY need to see your message
8. Use “if/then” verbiage. e.g. “Please e-mail me if you haven’t received the package” rather than “Did you receive the pkg?”
9. Turn off automatic send/receive and turn off all dings and flashes. Open your e-mail when it is right for YOU
10. Send less e-mail. The more e-mail you send, the more e-mail you’ll get!

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